Operations Associate, Founders Office

Stuttgart, Remote

Full-time

Fixed-term

45,000 - 55,000 € per year

Your mission

Why this role exists
Two founders and a small team currently run a grant portfolio with real reporting obligations, a growing set of contracts and corporate records, a pilot scale-up and our public presence. This role takes that weight and runs it properly rather than reactively. Success is simple: the founders stop spending their time on it, and nothing slips. You will see fundraising, IP and commercial negotiations up close. Grant administration and reporting

What you will do

Own grant administration: deadlines, Mittelabruf, Verwendungsnachweis and the reporting calendar.
Assemble funder reports with the technical team and coordinate consortium deliverables.
Keep the audit trail complete. The founders write the applications; you keep the funds cleanly managed.

Finance, legal and corporate administration

Be our day-to-day interface with counsel, Steuerberater, bank and insurers.
Maintain the monthly reporting pack, budget vs. plan, cost files and Finanzplan updates.
Keep corporate records in order: contracts, shareholder documents and related obligations.

Supply Chain and critical partnerships

initiate and maintain relations with critical partners in our supply chain.
manage stakeholders and coordinate follow-ups, deliverables and site-visits.
own obligations and facilitate their fulfillment.

Events and communications coordination

Own our presence at conferences, cluster events, awards and forums, start to finish.
Brief and manage agency, design and PR partners.
Keep public material current and on narrative.

Operating rhythm and the company record

Run our meeting rhythm, weekly to quarterly: agendas, actions, follow-through.
Own our CRM and the company record: decisions, documents, commitments.

What success looks like after six months

Every grant deadline is met without a founder tracking it; the reporting pack arrives on time.
Counsel, Steuerberater and bank come to you first and to a founder only for real decisions.
Any founder can ask the status of any obligation and get an accurate answer on the spot.
Founders are fully focused on company and commercial strategy due to your role.

Your profile

An operations generalist, likely from an early-stage company or consulting, with two to five years of experience and a track record of owning the unglamorous work that keeps an organization running. You are:

Organized in a way that survives contact with others: your systems run without you.
Comfortable with financial documents – budgets, reporting packs, cost files.
Reliable under parallel deadlines, and honest early when something is at risk.
Discreet. You will handle IP, unpublished data, contracts and salary information from week one.
Fluent in German and English – advisors, bank and grants in German; Team in English.
Technically curious – no engineering background needed, but you can talk shop with those who have one.

Experience with German public funding instruments is a real advantage, not a requirement.

Why us?

A small team with high trust and high accountability, based in Germany with an administrative center in Stuttgart and R&D in Hamburg.
Full visibility into how a deeptech materials company is financed, protected and built, and a scope from day one that most people reach years later. As we move towards industrial scale, this role grows with the company.

About us

In an EveryCarbon world, ECOne™ high-performance plastics are made from biological waste. Our radically feedstock-agnostic technology closes the gap between waste management and chemical manufacturing, and it has just won the SPRIND Circular Biomanufacturing Challenge 2026. By turning mixed organic waste into materials that replace fossil-based plastics where it matters most, we end the compromise between performance, price and planet. Our team in Tübingen and Hamburg gives people room to take initiative and rewards those who use it. Join us and make every carbon count.